1. Introduction

RSwitch, in collaboration with AfricaNenda, is excited to announce the official launch of RNDPS eKash, a groundbreaking digital payment platform that promises to drive financial inclusion and revolutionize digital payments. After the successful deployment of the P2P service and the recent achievement of a highly successful P2B use case, it is now time to take the next big step and officially unveil RNDPS eKash to the world.

To make this launch truly memorable and impactful, RSwitch is seeking a seasoned event management partner who can provide expert end-to-end planning and execution services. The goal is to create an extraordinary experience that highlights the significance of RNDPS eKash and its potential to reshape the future of digital payments across the region. We are looking for a partner who can bring creativity, precision, and expertise to ensure this launch is a resounding success.

2. Objectives of the Launch Event

• To officially introduce RNDPS eKash to key stakeholders, financial institutions, and the public.
• To highlight the benefits and impact of the platform in Rwanda’s digital payments ecosystem.
• To create an engaging and visually appealing experience for attendees.
• To facilitate discussions and panel sessions with industry experts.

3. Scope of Work The selected event management firm will be responsible for providing the following services:

3.1 Event Concept & Design

• Development of a creative and engaging event theme and concept.
• Design of all printing materials, including banners, invitations, and signage.

3.2 Event Branding & Printing Materials

• Production of all branding materials such as backdrops, roll-up banners, and stage designs.
• Installation of branding elements at the venue.

3.3 Venue & Logistics

• Venue rental, including necessary permits and arrangements.
• Transport, installation, and necessary accessories for the event setup.
• Provision of cocktail tables and decoration accessories.
• Supply and management of ushers for attendee assistance.

3.4 Technical Support & AV Equipment

• Setup of panel discussion area and stage design.
• Supply of handheld microphones, cables, LED screens, moving heads, projectors, and stage backdrop with scenic pieces.
• Provision of an A1 sound engineer, AV technicians, and runners.

3.5 Event Entertainment & Coordination

• Hiring and management of DJ, artists, and MC for the event.
• Coordination of casual laborers for rigging and de-rigging.
• Event catering services for attendees and VIP guests.
• Overall event management and coordination to ensure seamless execution.

3.6 Media Management

• Live outside broadcast to ensure broad coverage of the event.
• Digital media coverage and live streaming of the event on multiple platforms.
• Press release preparation and distribution to key media houses.
• Coordination with media outlets for interviews and post-event coverage.

4. Deliverables

The selected service provider must deliver the following:

• Detailed event concept and branding plan.
• High-quality branding and printed materials.
• A fully set-up venue with required decorations and technical installations.
• Professional AV and sound support during the event.
• Well-managed event logistics, catering, and entertainment.
• Effective media coverage, including live streaming, press releases, and media coordination.
• Comprehensive post-event report with key takeaways and recommendations.

5. Timeline

The launch event is date is to be communicated once selection evaluation is complete. The service provider must ensure all necessary preparations, including procurement, branding, and logistics, are completed ahead of the event.

6. Submission Requirements Interested service providers should submit:

• A detailed proposal outlining their approach, past experience, and execution plan.
• A financial proposal with a breakdown of costs.
• A portfolio of past events handled.

7. Deadline for Submission

Service providers interested in bidding should submit their proposals by Thursday 20 March 2025.

8. Contact Information

For any inquiries or clarifications, please contact:
Email: info@africanenda.org copy info@rswitch.co.rw